Scale Package · 🏋️ Fitness & Wellness Studio Automation

Multi-Studio Enterprise Suite

Enterprise studio ops: multi-location class scheduling, instructor commission payouts, member churn prediction, automated progress check-ins, and a daily revenue digest to Slack. For chains with 3 or more locations or 200+ members.

$1,997
one-time · yours forever · no subscription
Scale Package See everything included ↓
Delivered within 24 hours90-day warrantyYou own it foreverSecure Stripe checkout
0
Automations
tested & documented
0
Integrations
pre-mapped for you
0m
Min setup (avg)
guided, per automation
0
Platforms
n8n · Make · Zapier · …

Every integration in this package

10 apps, wired to each other — credentials, field mappings, and connection steps included in your setup guide.

Gmail
Google Calendar
Google Sheets
Instagram
Mindbody
QuickBooks
Slack
Stripe
Twilio
Vagaro

The old way vs. the Multi-Studio Enterprise Suite way

What this package actually changes about your week — in plain language.

The old way
Class slots full of no-shows

Empty mats are unpaid wages for instructors — and regulars who ghost twice usually don't come back at all.

With this package
Reminders that fill the room

Multi-interval email + SMS reminders cut no-shows, and the recovery message offers the next class the moment someone misses.

The old way
New members who vanish in week two

The signup high fades fast without a nudge. Unused memberships churn quietly, then cancel by email.

With this package
Onboarding that builds the habit

New members get a sequence that walks them through their first two weeks — the window where habits (and retention) are made.

The old way
Win-backs you never get around to

You know exactly who hasn't been in six weeks. Sending those messages never makes the to-do list.

With this package
Lapsed members brought back

Churn detection flags the fade early; win-back campaigns invite them back before the card gets cancelled.

What this package gives you

Every automation here exists to solve a real problem in your fitness & wellness studio automation business — here's what you actually get.

No-show prevention

Multi-interval SMS + email reminders plus same-day recovery offers when someone ghosts.

New member onboarding

A guided sequence walks new members through their first two weeks — the window where habits form.

Win-back campaigns

Churn detection flags the fade early; automated campaigns invite lapsed members back before they cancel.

Class reminders on autopilot

Every booking triggers reminders — no more front-desk manual texts.

Attendance tracking

All attendance and member records logged in one place — spot trends instantly.

Billing on rails

Membership fees and class packages collect automatically via Stripe.

Inside the package — every automation, described

Each workflow is tested, documented, and delivered with a step-by-step setup guide. Nothing here is a stub or a wishlist — these are the exact automations you receive.

Customer Onboarding Sequence

Intermediate

Multi-step onboarding triggered by payment/checkout completion: welcome email, account setup, resource delivery, intro call scheduling, and team notification.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingRecovers 15-25% of failed payments
  • Receives form submissions or data via webhook
  • Processes or retries payment
  • Creates or updates the contact in your CRM
  • Sends an automated email notification
  • Schedules follow-up actions
≈ 45 min guided setup7 nodesWebhook · Code · Slack · HubSpot · Gmail

Appointment Reminder Sequence

Intermediate

Multi-channel appointment reminders sent at configurable intervals (24h, 2h, 15min before) via SMS and email. Reduces no-shows by 25-30%.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Upcoming Appointments
  • Evaluates conditions to determine next steps
  • Sends an SMS reminder
  • Sends a reminder email
≈ 90 min guided setup10 nodesScheduler · Filter · HubSpot · Twilio · Gmail

No-Show Recovery & Rescheduling

Intermediate

When an appointment is marked as no-show, automatically trigger a recovery sequence: immediate SMS with rebooking link, follow-up email, and CRM task for personal follow-up.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entryImproves response rates with multi-channel outreach
  • Receives form submissions or data via webhook
  • Performs: Fetch Appointment Details
  • Sends an SMS notification
  • Sends an automated email notification
  • Performs: Create Personal Follow-up Task
≈ 20 min guided setup5 nodesWebhook · HubSpot · Twilio · Gmail

Invoice Sync: Payment -> Accounting -> CRM

Intermediate

Automatically syncs payment events (Stripe, PayPal, Square) to accounting software (QuickBooks, Xero) and updates CRM deal/order status. Handles invoices, payments, refunds, and revenue recognition.

Saves ~3-7 hours/week on data entryRecovers 15-25% of failed payments
  • Receives form submissions or data via webhook
  • Processes or retries payment
  • Performs: Sync to Accounting (QuickBooks/Xero)
  • Updates the record in your CRM
≈ 20 min guided setup6 nodesWebhook · Code · HubSpot · Gmail

Payment Dunning & Recovery Sequence

Intermediate

Automatically captures data from your forms or website and manages your contacts in your CRM. Runs on n8n, Make, Zapier, Power Automate, and Pabbly — connects Webhook, Code, Scheduler with one-time pricing and no subscription.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingSaves ~4-8 hours/week on billing
  • Receives form submissions or data via webhook
  • Generates and sends an invoice
  • Processes or retries payment
  • Sends a payment recovery email
  • Sends an SMS notification
≈ 90 min guided setup10 nodesWebhook · Code · Scheduler · Slack · HubSpot +3

Win-Back Campaign for Lapsed Customers

Intermediate

Identifies customers inactive for 60-90+ days and triggers a multi-touch re-engagement sequence: personalized email, SMS with incentive, and CRM task for personal outreach.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Lapsed Customers (60-90 days inactive)
  • Performs: Fetch Purchase/Engagement History
  • Enrolls contacts in a win-back campaign
  • Sends an automated email notification
≈ 45 min guided setup7 nodesScheduler · Code · HubSpot · Twilio · Gmail

Post-Service Review Request

Intermediate

Automatically captures data from your forms or website and manages your contacts in your CRM. Runs on n8n, Make, Zapier, Power Automate, and Pabbly — connects Webhook, Delay, Scheduler with one-time pricing and no subscription.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingIncreases reviews by 30-50%
  • Receives form submissions or data via webhook
  • Creates and manages service jobs
  • Waits for a specified delay before continuing
  • Sends a review request email
  • Sends an SMS notification
≈ 90 min guided setup11 nodesWebhook · Delay · Scheduler · HubSpot · Twilio +2

Operations Dashboard & Reporting

Intermediate

Automatically manages your contacts in your CRM and tracks data in Google Sheets. Runs on n8n, Make, Zapier, Power Automate, and Pabbly — connects Scheduler, Code, Google Sheets with one-time pricing and no subscription.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingRecovers 15-25% of failed payments
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch All Metrics
  • Manages contact data in your CRM
  • Generates analytics reports
  • Processes or retries payment
≈ 45 min guided setup9 nodesScheduler · Code · Google Sheets · Slack · HubSpot +1

Affiliate/Partner Commission Payout

Intermediate

Calculates and processes commissions for affiliates/partners based on tracked referrals, conversions, and revenue. Handles tiered rates, pending/approved/paid states, and automated payout scheduling.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingRecovers 15-25% of failed payments
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Approved Commissions
  • Performs: Calculate Totals per Partner
  • Performs: Create Payout Record
  • Processes or retries payment
≈ 45 min guided setup7 nodesScheduler · Code · HubSpot · Stripe · Gmail

Customer Churn Detection & Alerting

Intermediate

Monitors customer activity metrics (usage, logins, ticket sentiment, payment history) and triggers proactive outreach when churn risk exceeds threshold. Critical for subscription businesses.

Saves ~3-7 hours/week on data entrySaves ~2-4 hours/week on scheduling
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Active Customers
  • Performs: Check Usage Metrics
  • Performs: Calculate Churn Risk Score
  • Evaluates conditions to determine next steps
≈ 45 min guided setup7 nodesScheduler · Code · Filter · Slack · HubSpot

Time and money this package gives back

Savings claims come straight from these templates — the same numbers on their data sheets.

Time saved
5-8 hrs/week
No more manually texting class reminders or chasing win-backs.
No-show reduction
25-30% fewer
Multi-interval reminders fill more class slots.
Member retention
10-20% improvement
Onboarding sequences + win-back campaigns reduce churn.
Reactivated members
$300-1,500/month
Win-back campaigns bring lapsed members back to paid plans.
Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingRecovers 15-25% of failed paymentsImproves response rates with multi-channel outreachSaves ~4-8 hours/week on billingIncreases reviews by 30-50%

Your time, back — worth what you pay yourself

Set the hours Scale takes off your plate every week and your hourly rate. No email required — the math happens right here.

Estimates based on the inputs above — not a guarantee. A conservative view of automation, not a promise.

Saved per year
$10,920
$210/week · $910/month
Pays for itself in
~67 days
$1,997 package ÷ $30/day saved

Exactly what you get

Scale Package — Multi-Studio Enterprise Suite

10 pre-built workflows as import-ready n8n or Make JSON, an enterprise dashboard, commission configuration, a dedicated onboarding manager, and 90 days of priority support.

$1,997
one-time
10 automations, delivered import-ready with setup guides
10 integrations pre-mapped (Gmail, Google Calendar, Google Sheets, Instagram, +6 more)
90-day warranty — free fixes if it breaks
You own it forever. No subscriptions required.
Delivered within 24 hours of purchase
Secure Stripe checkout · invoices included
Works on all five platforms
n8nimport-ready JSON
Makeimport-ready blueprint
PabblyJSON workflow file
Power AutomateJSON workflow file
Zapierwhite-label guided setup

White-glove support · 24h response SLA

Optional monitoring & cron uptime: $199/mo after purchase (cancel anytime)

AI Layer add-on available at checkout (one-time)

Get Scale — $1,997 Customize
Starter
$147
1 automation · 6 integrations
View Starter →
Growth
$697
7 automations · 10 integrations
View Growth →
ScaleYou're viewing
$1,997
10 automations · 10 integrations

Compare all three packages side by side →

How it works

1
Install
Connect your gym software, booking system, and payment tools.
2
Configure
Set up onboarding flows, class reminders, and retention alerts.
3
Test
Run a test member signup to verify every automation.
4
Go Live
Reduce churn and fill classes automatically.

What fitness & wellness studio automation teams say

“Our no-show rate dropped enough to add a Tuesday evening class. The reminders did that, not the front desk.”
Chris D. · Owner, Anchor Yoga Studio
“The win-back campaign reactivated 14 members last quarter. I hadn't emailed any of them myself.”
Sofia L. · Gym Manager, Iron & Oak Fitness

Frequently asked questions

How does retention risk detection work?▼

The system tracks attendance patterns. When a member's visits drop below their normal frequency, they're flagged as at-risk and a re-engagement sequence begins.

Can I automate class waitlists?▼

Yes. When a spot opens, the next person on the waitlist is automatically notified and given a time-limited booking window.

Does it handle membership renewals?▼

Automated reminders start 30 days before expiry. Failed payments trigger a dunning sequence with multiple retry attempts.

Can I run a referral program?▼

The Growth plan includes referral program automation — unique referral links, reward tracking, and automated follow-ups with referred leads.

Ready for the Scale Package?

Fill more classes: reminders, no-show recovery, and win-back campaigns for studios.

$1,997one-time
Get Started Need something custom? Request a Build

Delivered within 24 hours · 90-day warranty · yours forever

Explore other industries
💈Barbershop & Salon🍽️Restaurant & Hospitality🎥Influencer & Creator