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Fitness & Wellness
Member onboarding, class scheduling, retention, billing
| Feature | Starter $247$147 + AI Layer +$197 one-time • own forever | Most Popular Growth $697 + AI Layer +$197 one-time • own forever | Scale $1,997 + AI Layer +$197 one-time • own forever |
|---|---|---|---|
| Automations included | 3 | 7 | 10 |
| Apps integrated | 7 apps | 10 apps | 10 apps |
| Onboarding | ✓ | ✓ | ✓ |
| Appointment Reminder | ✓ | ✓ | ✓ |
| Invoice Sync | ✓ | ✓ | ✓ |
| No-Show Recovery | — | ✓ | ✓ |
| Dunning | — | ✓ | ✓ |
| Win-Back | — | ✓ | ✓ |
| Review Request | — | ✓ | ✓ |
| Dashboard | — | — | ✓ |
| Commission Payout | — | — | ✓ |
| Churn Detection | — | — | ✓ |
| Get Starter Delivered in 7 days | Get Growth Delivered in 7 days | Get Scale Delivered in 7 days |
Automation Details
Starter — $247 $147 (3 automations)
Onboarding
Trigger: New payment received
Flow: Payment → welcome email + SMS → task assignments in Sheets
Data: Member name, email, phone, payment amount, membership type → welcome message → tasks created
Appointment Reminder
Trigger: Cron every 15 minutes
Flow: 24h before: email + SMS → 2h before: SMS → 15min before: SMS
Data: Class name, time, instructor, member name, phone, email → reminders sent at intervals
Invoice Sync
Trigger: Stripe payment received
Flow: Stripe payment → QuickBooks payment entry → Sheets log
Data: Payment amount, member name, invoice #, membership type → QuickBooks entry → Sheet row
Growth — $697 (7 automations)
Onboarding
Trigger: New payment received
Flow: Payment → welcome email + SMS → task assignments in Sheets
Data: Member name, email, phone, payment amount, membership type → welcome message → tasks created
Appointment Reminder
Trigger: Cron every 15 minutes
Flow: 24h before: email + SMS → 2h before: SMS → 15min before: SMS
Data: Class name, time, instructor, member name, phone, email → reminders sent at intervals
Invoice Sync
Trigger: Stripe payment received
Flow: Stripe payment → QuickBooks payment entry → Sheets log
Data: Payment amount, member name, invoice #, membership type → QuickBooks entry → Sheet row
No-Show Recovery
Trigger: No-show event detected
Flow: No-show → rebooking SMS + email → follow-up task created
Data: Member name, phone, class name, time → rebooking link → task logged
Dunning
Trigger: Failed payment
Flow: Failed payment → retry → email + SMS → Slack alert
Data: Member name, payment amount, retry count → alert message → retry attempted
Win-Back
Trigger: 60–90 day inactive member
Flow: Inactive member → personalized offer email + SMS
Data: Member name, email, phone, last visit date → discount offer → tracking pixel
Review Request
Trigger: Membership renewal or milestone
Flow: Milestone reached → email + SMS with Google/Yelp review links
Data: Member name, email, phone → review links → follow-up if no review
Scale — $1,997 (10 automations)
Onboarding
Trigger: New payment received
Flow: Payment → welcome email + SMS → task assignments in Sheets
Data: Member name, email, phone, payment amount, membership type → welcome message → tasks created
Appointment Reminder
Trigger: Cron every 15 minutes
Flow: 24h before: email + SMS → 2h before: SMS → 15min before: SMS
Data: Class name, time, instructor, member name, phone, email → reminders sent at intervals
Invoice Sync
Trigger: Stripe payment received
Flow: Stripe payment → QuickBooks payment entry → Sheets log
Data: Payment amount, member name, invoice #, membership type → QuickBooks entry → Sheet row
No-Show Recovery
Trigger: No-show event detected
Flow: No-show → rebooking SMS + email → follow-up task created
Data: Member name, phone, class name, time → rebooking link → task logged
Dunning
Trigger: Failed payment
Flow: Failed payment → retry → email + SMS → Slack alert
Data: Member name, payment amount, retry count → alert message → retry attempted
Win-Back
Trigger: 60–90 day inactive member
Flow: Inactive member → personalized offer email + SMS
Data: Member name, email, phone, last visit date → discount offer → tracking pixel
Review Request
Trigger: Membership renewal or milestone
Flow: Milestone reached → email + SMS with Google/Yelp review links
Data: Member name, email, phone → review links → follow-up if no review
Dashboard
Trigger: Daily cron
Flow: Metrics → Google Sheet + Slack summary
Data: Members, attendance, revenue, retention rate → Sheet row + Slack message
Commission Payout
Trigger: Weekly cron
Flow: Calculate splits → process payout → notify trainer
Data: Trainer name, classes taught, revenue attributed → payout amount → Slack notification
Churn Detection
Trigger: Cron daily
Flow: Analyze attendance patterns → flag at-risk members → Slack alert
Data: Member name, last visit, frequency trend, membership type → churn risk score → alert
Need changes? We'll customize any package for your exact needs.
Starting at $197 for modifications — from simple tweaks to full rewrites.
Included: 90-Day Warranty
If your automation breaks within 90 days of delivery, we fix it free. After that, use Fix on Demand — pay only when something breaks.
How It Works
1
Install
Connect your gym software, booking system, and payment tools.
2
Configure
Set up onboarding flows, class reminders, and retention alerts.
3
Test
Run a test member signup to verify every automation.
4
Go Live
Reduce churn and fill classes automatically.
Frequently Asked Questions — Fitness & Wellness
How does retention risk detection work?▼
The system tracks attendance patterns. When a member's visits drop below their normal frequency, they're flagged as at-risk and a re-engagement sequence begins.
Can I automate class waitlists?▼
Yes. When a spot opens, the next person on the waitlist is automatically notified and given a time-limited booking window.
Does it handle membership renewals?▼
Automated reminders start 30 days before expiry. Failed payments trigger a dunning sequence with multiple retry attempts.
Can I run a referral program?▼
The Growth plan includes referral program automation — unique referral links, reward tracking, and automated follow-ups with referred leads.
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