Scale Package · 🎓 Education Automation

Institution Scale Suite

Program ops: everything in the growth system plus missed-class recovery and a re-enrollment win-back campaign that brings past students back for the next cohort. For academies and institutions running many programs in parallel.

$2,497
one-time · yours forever · no subscription
Scale Package See everything included ↓
Delivered within 24 hours90-day warrantyYou own it foreverSecure Stripe checkout
0
Automations
tested & documented
0
Integrations
pre-mapped for you
0m
Min setup (avg)
guided, per automation
0
Platforms
n8n · Make · Zapier · …

Every integration in this package

4 apps, wired to each other — credentials, field mappings, and connection steps included in your setup guide.

Gmail
Google Calendar
Google Sheets
Twilio

The old way vs. the Institution Scale Suite way

What this package actually changes about your week — in plain language.

The old way
Applications buried in inboxes

Enrollment forms arrive as emails and attachments. Data gets retyped — and some applications never do.

With this package
Intake that never sleeps

Every application lands in your system the moment it's submitted — tagged, scored, and acknowledged with a personal reply.

The old way
Quiz results tracked by hand

Grades live in one tool, student records in another, follow-ups nowhere. Nobody sees the full picture.

With this package
Grades sync themselves

Quiz results flow into the student record automatically, so progress (and red flags) are visible without tab-juggling.

The old way
Silent drop-offs between cohorts

A student who stops replying after week one is usually gone — discovered only when the next invoice bounces.

With this package
Reminders for documents and deadlines

Expiration and renewal reminders keep paperwork — enrollment forms, certifications, renewals — from silently lapsing.

What this package gives you

Every automation here exists to solve a real problem in your education automation business — here's what you actually get.

24/7 application intake

Every enrollment lands in your system the moment it's submitted — tagged, scored, and acknowledged instantly.

Automatic grade sync

Quiz results flow to the student record automatically — no more retyping into three systems.

Deadline and document reminders

Expiration and renewal alerts keep paperwork from silently lapsing.

Re-enrollment win-back

Past students get a campaign inviting them back for the next cohort — revenue from alumni.

Student drop-off detection

Silence after week one triggers a check-in sequence — catch at-risk students before they vanish.

Inside the package — every automation, described

Each workflow is tested, documented, and delivered with a step-by-step setup guide. Nothing here is a stub or a wishlist — these are the exact automations you receive.

Education Application Intake Workflow

Beginner

Enrollment form webhook -> log the applicant to your roster sheet -> notify admissions and confirm to the applicant. Complete enrollment intake pipeline that replies to every applicant within minutes.

Saves ~2-4 hours/week on manual application triageEvery applicant gets a response within minutes
  • Receives enrollment applications via webhook
  • Logs the applicant to your roster sheet
  • Notifies the admissions team by email
  • Sends the applicant an instant confirmation email
≈ 30 min guided setup4 nodesWebhook · Google Sheets · Gmail

Quiz Results Sync Workflow

Easy

Quiz submission webhook -> compute percentage and letter grade -> log to your gradebook sheet -> notify the instructor and email the student their result. Every quiz graded and communicated automatically.

Saves ~3-5 hours/week on manual grading and result emailsStudents hear back the moment they submit
  • Receives quiz submissions via webhook
  • Computes percentage, letter grade, and pass/fail
  • Logs the result to your gradebook sheet
  • Notifies the instructor of the result
  • Emails the student their score and grade
≈ 30 min guided setup5 nodesWebhook · Google Sheets · Gmail

Appointment Reminder Sequence

Intermediate

Multi-channel appointment reminders sent at configurable intervals (24h, 2h, 15min before) via SMS and email. Reduces no-shows by 25-30%.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Upcoming Appointments
  • Evaluates conditions to determine next steps
  • Sends an SMS reminder
  • Sends a reminder email
≈ 90 min guided setup10 nodesScheduler · Filter · HubSpot · Twilio · Gmail

Customer Onboarding Sequence

Intermediate

Multi-step onboarding triggered by payment/checkout completion: welcome email, account setup, resource delivery, intro call scheduling, and team notification.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingRecovers 15-25% of failed payments
  • Receives form submissions or data via webhook
  • Processes or retries payment
  • Creates or updates the contact in your CRM
  • Sends an automated email notification
  • Schedules follow-up actions
≈ 45 min guided setup7 nodesWebhook · Code · Slack · HubSpot · Gmail

Document Expiration & Renewal Reminder

Intermediate

Automatically manages your contacts in your CRM. Runs on n8n, Make, Zapier, Power Automate, and Pabbly — connects Scheduler, Code, Slack with one-time pricing and no subscription.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach
  • Runs on a scheduled basis to check for updates
  • Manages document collection or requests
  • Performs: Calculate Days Until Expiration
  • Sends a reminder email
  • Sends an SMS notification
≈ 45 min guided setup8 nodesScheduler · Code · Slack · HubSpot · Twilio +1

No-Show Recovery & Rescheduling

Intermediate

When an appointment is marked as no-show, automatically trigger a recovery sequence: immediate SMS with rebooking link, follow-up email, and CRM task for personal follow-up.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entryImproves response rates with multi-channel outreach
  • Receives form submissions or data via webhook
  • Performs: Fetch Appointment Details
  • Sends an SMS notification
  • Sends an automated email notification
  • Performs: Create Personal Follow-up Task
≈ 20 min guided setup5 nodesWebhook · HubSpot · Twilio · Gmail

Win-Back Campaign for Lapsed Customers

Intermediate

Identifies customers inactive for 60-90+ days and triggers a multi-touch re-engagement sequence: personalized email, SMS with incentive, and CRM task for personal outreach.

Saves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach
  • Runs on a scheduled basis to check for updates
  • Performs: Fetch Lapsed Customers (60-90 days inactive)
  • Performs: Fetch Purchase/Engagement History
  • Enrolls contacts in a win-back campaign
  • Sends an automated email notification
≈ 45 min guided setup7 nodesScheduler · Code · HubSpot · Twilio · Gmail

Time and money this package gives back

Savings claims come straight from these templates — the same numbers on their data sheets.

Time saved
4-8 hrs/week
No more manually retyping applications or grades into spreadsheets.
Response time
Under 5 minutes
Every applicant gets an instant acknowledgment, day or night.
Enrollment lift
10-20% more
Faster response + fewer drop-offs = more students complete.
Re-enrollment recovery
$500-2,000/cohort
Win-back campaigns bring alumni back for the next round.
Saves ~2-4 hours/week on manual application triageEvery applicant gets a response within minutesSaves ~3-5 hours/week on manual grading and result emailsStudents hear back the moment they submitSaves ~2-5 hours/week on manual emailsSaves ~3-7 hours/week on data entrySaves ~2-4 hours/week on schedulingImproves response rates with multi-channel outreach

Your time, back — worth what you pay yourself

Set the hours Scale takes off your plate every week and your hourly rate. No email required — the math happens right here.

Estimates based on the inputs above — not a guarantee. A conservative view of automation, not a promise.

Saved per year
$10,920
$210/week · $910/month
Pays for itself in
~84 days
$2,497 package ÷ $30/day saved

Exactly what you get

Scale Package — Institution Scale Suite

7 pre-built workflows as import-ready n8n or Make JSON, student re-engagement automation, a dedicated onboarding manager, and 90 days of white-glove support.

$2,497
one-time
7 automations, delivered import-ready with setup guides
4 integrations pre-mapped (Gmail, Google Calendar, Google Sheets, Twilio)
90-day warranty — free fixes if it breaks
You own it forever. No subscriptions required.
Delivered within 24 hours of purchase
Secure Stripe checkout · invoices included
Works on all five platforms
n8nimport-ready JSON
Makeimport-ready blueprint
PabblyJSON workflow file
Power AutomateJSON workflow file
Zapierwhite-label guided setup

White-glove support · 24h response SLA

Optional monitoring & cron uptime: $249/mo after purchase (cancel anytime)

AI Layer add-on available at checkout (one-time)

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Starter
$147
1 automation · 2 integrations
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How it works

1
Install
Connect your enrollment form, roster sheet, and communication tools.
2
Configure
Set up course lists, gradebook columns, reminder timing, and document deadlines.
3
Test
Send a test application and quiz submission to verify every step fires.
4
Go Live
Every applicant answered and every quiz graded the moment it lands.

What education automation teams say

“Our enrollment response time went from 'whenever someone checks the inbox' to under five minutes, day or night.”
Aisha M. · Director, Northline Bootcamp
“No more retyping quiz grades into three systems. My instructors teach; the sync just happens.”
Tom B. · Founder, LearnFast Tutors

Frequently asked questions

How does automatic quiz grading work?▼

Each quiz submission is scored, converted to a percentage and letter grade, written to your gradebook sheet, and emailed to both instructor and student — within seconds of submission.

Will applicants get an instant response?▼

Yes. Every applicant receives a branded confirmation email within minutes of applying, and admissions is notified in parallel so nothing sits in an inbox.

Can students get reminders by text?▼

Yes. Class reminders and missing-document nudges send email 24 hours out and SMS 2 hours before, with reply-to-confirm handling reschedules automatically.

Does it work for bootcamps and training providers?▼

Yes. The Scale plan supports multi-cohort operations with per-cohort rosters, missed-class recovery, and re-enrollment campaigns that bring past students back for the next cohort.

Ready for the Scale Package?

Enrollment intake, quiz grading, and student status updates that run without re-typing.

$2,497one-time
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Delivered within 24 hours · 90-day warranty · yours forever

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